“Billing and collections are slow”
Your invoices go out late because someone checks three places first. We'll build the one screen that does it.
Genbays builds invoicing, collections and reconciliation software for businesses that bill late and chase by hand. Bill the day the job closes, collect sooner, reconcile without a spreadsheet, and raise every order, bill and invoice from one record, however many there are.
A day like this
The job finished on Tuesday. The invoice goes out the following Monday, once someone has checked the delivery note, the rate card and whether the customer's GST details changed. Then it waits for a signature.
Collections are a list in someone's notebook. Reminders go out when someone remembers. Reconciliation happens at month-end, with two screens open and a calculator.
01 · Study
What we'd sit with your team and map
- Every check between job done and invoice sent, and why each exists
- How payments arrive and how they get matched to invoices
- Who chases, when, and what gets chased first
- Where GST, e-invoicing and credit notes add steps
02 · Build
What we'd typically build
- Invoices raised from the job record, with rates, taxes and customer details already right
- Sales orders, purchase orders, invoices and bills raised from the same record, at any volume
- E-invoicing and GST fields filled from the same record
- Reminders on a schedule you set, with a log of every one sent
- Payment matching that reconciles bank entries to invoices, and flags the rest
Typical first release in 6 to 10 weeks after Study.
03 · Accelerate
What changes
Invoice out when the job closes
Day 0
Debtor days come down
Days, not weeks
Month-end reconciliation
No spreadsheet
Illustrative. Our clients' own figures stay private.
Questions people ask us
We use Tally. Do we have to leave it?
No. Tally usually stays as the books. We build the layer that gets the invoice right the first time and pushes it in, so nobody types the same numbers twice.
Is e-invoicing covered?
Yes, where it applies to you. The invoice record carries the fields the portal needs, so filing is a step, not a project.
Can reminders go by WhatsApp?
Yes, with the customer's consent recorded. Email and SMS too. You choose the sequence.
Book a workflow review for your billing.
Forty-five minutes, no charge, no pushy follow-up. You'll talk to someone who builds software, not someone who sells it. You keep the workflow map either way.