“Audits and records eat our time”
Every audit starts with a week of finding things. We'll build the system where the record is already there.
Genbays builds records, approvals and document-control software for businesses that pass audits from a cupboard of files. Every record where it belongs, every approval with a trail, ready for the auditor on day one.
A day like this
The auditor asks for the calibration records for March. Someone goes to the cupboard. The March file has February in it. The signed copy is with a person who left in May.
Approvals happen on paper, in email and in a chat thread, sometimes all three for the same thing. The trail exists. It's just in five places.
01 · Study
What we'd sit with your team and map
- Which records you must keep, for how long, and who asks for them
- Where each record lives today and how it gets there
- Every approval that needs a trail, and who signs it
- What the last audit asked for, and how long each answer took
02 · Build
What we'd typically build
- A record store with retention rules built in, so nothing is deleted early or kept forever
- Approvals with a named approver, a timestamp and a reason, on a phone
- Audit packs assembled in minutes from records that already exist
- Access rules so the right people see the right things, and a log of who saw what
Typical first release in 6 to 10 weeks after Study.
03 · Accelerate
What changes
To answer an audit request
Minutes
Every approval, named and timed
One trail
Retention rules built in
Nothing lost
Illustrative. Our clients' own figures stay private.
Questions people ask us
We're in a regulated sector. Do you know our standard?
We learn your standard with you in Study and build the controls it asks for. Where a sector needs something specific, we say so plainly on our Trust page.
Does this cover data protection records too?
Yes. Consent records, access logs and retention schedules are records like any other. They live in the same system with the same trail.
What happens to the paper?
It gets scanned once, indexed and stored with a retention date. After that, new records are born digital.
Book a workflow review for your records.
Forty-five minutes, no charge, no pushy follow-up. You'll talk to someone who builds software, not someone who sells it. You keep the workflow map either way.